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Principal Executive/Manager C (Region Business and Operations Manager) - State of Oregon - Bend, OR

Principal Executive/Manager C (Region Business and Operations Manager) - State of Oregon - Bend, OR -
ODOT15-0293OC – Bend

Oregon Division of Transportation, Freeway Division – Area four


Because the Area Business and Operations Supervisor, you’ll handle and direct the continued enterprise affairs of ODOT’s Area four (R4). You’ll present enterprise session and management to the Area Supervisor and different managers by researching, monitoring, figuring out and offering studies and suggestions to make sure the area’s strategic objectives and supporting administrative and enterprise methods, processes, requirements and practices are in place, carried out, evaluated, and up to date routinely.


We invite members of all numerous communities to hitch our workforce as we endeavor to greatest serve Oregonians from each background. ODOT values variety and inclusion as a result of they’re good for Oregon. We consider that by welcoming variations, encouraging new concepts and views, listening to and studying from one another, and offering alternatives for skilled enrichment we’re higher capable of serve these round us. We thanks for contemplating this employment alternative.


This place is included in a classification and compensation research of the state’s managerial positions. Modifications to its assigned classification and wage vary might happen.


In case you are employed, you’ll grow to be half of the State’s Administration Staff.


Duties & Obligations

Price range Administration Oversight


Immediately handle R4 Particular Program strategic monetary planning course of by establishing expectations and directing the preparation of all R4 work plan budgets and biennial legislative budgets.

Undertaking useful resource wants based mostly on previous historical past. Monitor, analyze and regulate managers’ finances worksheets to align with the Area’s complete Particular Program allocation and wants.

Present oversight within the allocation and implementation of the accepted price range.

Monitor price range expenditures and analyze the implication of this system submittal to make sure price range expenditures are inside allocation. Change or advocate modifications to this system areas affected if budgets are forecasted to exceed limits.

Monitor and consider particular person Area Managers’ month-to-month finances reviews towards the objectives and aims of every of their respective budgets. Change or advocate modifications to respective budgets individually in addition to in management group conferences to make sure the over-all Area’s price range is inside allocation.

Consider and advocate to the R4 Supervisor approval of capital outlay purchases and out-of-state journey.

Work with R4 Monetary Coordinator to determine potential monetary drawback areas; determine regional enterprise line areas that would profit from monetary evaluation and implement the evaluation; present essential monetary rationalization and documentation to managers that help and illuminate the strategic marketing strategy.

Coordinate responses to inner and exterior audits.

Obtain and analyze numerous Area enterprise and finance associated reviews, determine points and potential points. Evaluate findings and talk about with R4 Supervisor. Work cooperatively with R4 managers and employees in resolving or enhancing points.

Administer Area Place Administration

Handle R4’s place funding/everlasting financing stock.

Monitor and monitor month-to-month HR studies for R4 vacancies. Determine potential vacancies. Guarantee area does not lose place by means of three-month emptiness rule.

Spearhead and monitor the R4 Workforce Improvement Plan and succession planning efforts.

Handle the R4 Management Improvement Plan. Help staff with the self-directed Management Research Program.

Analysis, evaluation, and help R4 management in figuring out present place wants and projecting future place wants. Evaluation, advocate and replace place wants and priorities lists at R4 month-to-month management staff conferences.

Determine and advocate a spread of strong and potential choices, methods and funding sources that may present R4 with an efficient and well timed means of managing positions towards workload to make sure R4 can meet its development and upkeep plans, objectives and mission.

Work in cooperation with Area and HQ Human Useful resource employees, Freeway Fiscal Workplace and all pertinent events on confidential in addition to routine HR points, actions and data upkeep. Guarantee all administrative actions are appropriately submitted, recorded and finalized.

Work with all areas inside R4 and all different ODOT divisions, branches, sections and models to share commerce or borrow positions and/or assets. Handle any place exchanges, related funding points and agreed upon time frames.

Area HQ Personnel Actions

Work in cooperation with R4 and ODOT Human Useful resource Employees in aiding the R4 Supervisor and supervisory employees in working via extremely confidential, typically complicated personnel actions.

Take part and advocate outcomes to actions together with progressive self-discipline as much as and together with dismissal.

Take part and advocate Restricted Period, double fills, work out-of-class, and short-term place assignments.

Handle Area HQ Administrative Providers Unit & Coordination

Conduct the recruitment and interview processes; advocate hiring; present or organize for brand spanking new worker orientation and coaching; set up and handle work schedules; assign and evaluate work; set up and monitor priorities to make sure buyer objectives, goals and timelines are met; develop, implement, consider and modify/replace unit working procedures and requirements to repeatedly enhance the effectivity and effectiveness of providers supplies to R4 management and employees. Guarantee there are enough assets to satisfy wants.

Conduct month-to-month administrative employees and security conferences (RST). Present continuous suggestions; full annual worker efficiency value determinations; coach, mentor, encourage, counsel, reward; advocate and work with HR on self-discipline and/or grievance points.

Present management and coordinate actions of regionally assigned central employees.

Present steerage and management to the Area Wellness Program administered by OHSU.

Workforce, Committee & Challenge Participation

Lively participant on R4 Administration Groups.

Attend and take part in R4 Challenge Supply month-to-month assembly.

Take part as an lively member of the statewide Freeway Business Leaders Staff (HBLT). Set up and constantly enhance the extent of enterprise administration all through the State.

Administrative Business Providers offered to the Areas. Assessment, set up, implement, consider and revise widespread enterprise practices on a statewide foundation.

Lead or take part in Area research, tasks; formal and advert-hoc committees as wanted or requested. Assessment, advocate and implement revisions to ODOT insurance policies and Part/Area procedures and practices.

Monitor, monitor, help with and maintain area-vast administrative and price range assignments on time.

Full price range and place assignments from the Freeway Finances Officer or the Freeway Deputy Director.

Supervisor Area HQ Buildings, Grounds & Fleet

Constantly handle and oversee all R4 HQ buildings, grounds, related belongings, additions, modifications and related wants to incorporate offering oversight of facility contractors.

Develop, implement, consider, modify and handle the strategic plan for the management of the Area HQ and Annex buildings and leased amenities. Acquire info and help Procurement with RFP’s.

Handle the upkeep, restore, transforming, constructing entry management, safety, security and some other facility associated points.

Implement, handle and oversee the R4 HQ campus constructing safety and security. Monitor and consider constructing safety alarm and key card entry monitoring studies to find out what enhancements are wanted.

Handle and keep the R4 HQ fleet.

Challenge Administration

Handle and oversee Area-vast tasks and different duties as assigned.


Working Circumstances:
This place typically have to be out there to answer calls on a 24/7 foundation which may embrace working late and/or on weekends for emergencies.

Work consists of managing a number of providers and enterprise wants that always have conflicting priorities with tight/conflicting deadlines.

Journey is required inside the area, and sometimes inside and outdoors of the state.

Should have and keep a legitimate driver’s license and acceptable driving document.

Qualifications, Required & Requested Expertise

The ‘Work Expertise’ and/or ‘Schooling’ sections of your software should clearly describe the way you meet the qualifications for this place as listed under; it’s essential to additionally reply supplemental questions.


A resume or place description won’t be accepted in lieu of a accomplished software. Incomplete or late purposes won’t be thought-about.


Cowl Letter:
Along with the appliance, you should connect a canopy letter, not more than two (2) pages, responding to the questions under. Quantity your responses in relation to the questions. Failure to connect your cowl letter and/or comply with the directions will end in rejection of your software. Candidates whose responses most intently relate place shall be invited to interview.


Describe your expertise with coordinating monetary and/or price range features throughout totally different reporting models and inner and exterior stakeholders.

The individual on this place should have wonderful management expertise to develop efficient working relationships with different members of a workforce and/or work properly/cooperatively with others, resolving minor disputes or complaints, train mature judgment, and manage and conduct a number of actions on the similar time typically in a worrying, quick-paced setting. Please describe how your coaching and/or expertise have ready you for this. Make sure to clearly clarify how you have got demonstrated these expertise.

The individual on this place should have the ability to talk successfully, orally and in writing with managers, employees, the media and numerous stakeholders. Please present examples demonstrating your effectiveness in explaining technical info each verbally and in writing. Determine your viewers, technique of communication and material. How do you know these communications have been efficient?

The individual on this place should be capable of successfully supervisor stress when assembly deadlines, juggling priorities or backing up an absent workforce member. Describe a traumatic work state of affairs that you’ve skilled. How did the stress have an effect on your work? What technique(s) did you employ to deal with the stress?


Minimal Qualifications:
Supervision and Administration Expertise

5 (5) years of expertise in employees supervision, employees-technical, or skilled-degree work. One (1) yr of this expertise should have included supervision and management of a program, part, or unit which included a number of of the next areas:

a) improvement of program guidelines and insurance policies,

b) improvement of long- and brief-vary objectives and plans,

c) program analysis, or

d) price range preparation.


Program/Challenge Chief Expertise

5 (5) years of expertise in supervision, employees-technical, or skilled-degree work. One (1) yr of this expertise should have included program/challenge chief duty involving a number of of the next areas:

a) improvement of program guidelines and insurance policies,

b) improvement of long- and brief-vary objectives and plans,

c) program analysis and/or challenge analysis, or

d) monitoring and controlling or getting ready a finances.

A Bachelor’s diploma or equal course work (144 quarter or 96 semester hours) in a area associated to management, similar to Business or Public Administration, or a area associated to this system of the using company, could also be substituted for 3 years of the required expertise, however won’t substitute for the one yr of specialised expertise.


Within the “Work Historical past” part in your software, you need to clearly describe your expertise in every of the a), b), c), d) areas listed. Failure to offer this info might end in eliminating your software from additional consideration.

Further Info

Felony background checks might be carried out on ultimate candidates, together with present ODOT staff. All candidates could also be topic to further pre-employment verify(s) resembling driver license, LEDS, and/or schooling verification as required for the place.


Veteran’s Factors:
Eligible veterans who meet the qualifications will probably be given veterans’ choice. To obtain choice you MUST connect applicable documentation as outlined by the Division of Administrative Providers on the following web site: Veterans Assets. You might also name the Oregon Division of Veterans’ Affairs at 1-800-692-9666.


Questions:
For questions concerning the job announcement or technical assist with on-line software, name 503-378-8139.

For technical assist accessing your account, name 1-855-524-5627 (Might take as much as 24 hours to obtain a response.) or e-mail help@governmentjobs.com.

Software Assist: http://www.oregon.gov/ODOT/CS/HR/jobs/Application_Help.pdf


Digital Software Guidelines:
Software

Cowl Letter

Supplemental Questions

Veteran’s Paperwork – If Relevant


Oregon Division of Transportation

Human Assets/Recruitment, MS12

355 Capitol St NE

Salem OR 97301-3871

Fax 1-503-986-3895


ODOT is an Equal Employment Alternative and Affirmative Motion Employer.

This info could be made out there in an alternate format by contacting ODOT Recruitment at 503-986-3700 or via Oregon Relay Service at 7-1-1.

ODOT doesn’t discriminate on the idea of incapacity in admission or entry to our packages, providers, actions, hiring, and employment practices. Questions: 1-877-336-6368 (EEO-ODOT) or by means of Oregon Relay Service at 7-1-1.

ODOT is dedicated to complying with the People with Disabilities Act. It’s our coverage to not discriminate towards any certified employment applicant as a result of of a incapacity. Candidates with a incapacity might request an inexpensive lodging in the course of the software course of by contacting the Worker Civil Rights & Variety Supervisor at 1-877-336-6368 (EEO-ODOT).

ODOT doesn’t discriminate on the idea of race, faith, colour, intercourse, age, nationwide origin, incapacity, sexual orientation or some other class protected by State or Federal legal guidelines. For questions, considerations, or complaints relating to Equal Employment Alternative and Affirmative Motion, contact the Worker Civil Rights & Variety Supervisor at 1-877-336-6368 (1-877-EEO-ODOT).

#LI-POST

A profession with Oregon state authorities provides MANY advantages

The next info describes typical advantages obtainable for workers. Precise advantages acquired might differ by place or department of authorities or be prorated for aside from full time work. Core BenefitsComprehensive medical (with imaginative and prescient) and dental plans and $5,000 in worker primary life insuranceEmployer sometimes contributes 95% of premium for protection of staff and dependents Elective Insurance coverage BenefitsGroup-based mostly premiums for· Time period life (worker, partner or home companion, and dependents)Lengthy-time period and brief-time period disabilityAccidental Dying and DismembermentLong-time period care (self and eligible relations) Versatile Spending AccountsEmployee-funded versatile spending accounts for tax financial savings on eligible well being care or dependent care bills Retirement BenefitsMembership within the Public Staff Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP) Six % employer paid contribution into an outlined contribution programEmployer contribution into an outlined profit programOption to enroll within the Oregon Financial savings Progress Plan, a deferred compensation program providing all kinds of funding optionsPaid Leaves & Different BenefitsSick depart earned on the price of eight hours per 30 days with no most accumulationVacation depart earned at a minimal fee of eight hours per thirty days with accrual price will increase at 5-yr increments24 hours private depart earned every fiscal yearTen paid holidays a yearInnovative Worker Help Program that gives work-life counseling, together with home-owner, authorized and household assets




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