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Senior Administrative Assistant (DVC Business Office) - Contra Costa Community College District - Pleasant Hill, CA

Senior Administrative Assistant (DVC Business Office) - Contra Costa Community College District - Pleasant Hill, CA -
Posting Particulars (Default Part)

Recruitment Sort:
Open (Inner and Exterior candidates)


Particular Directions to Candidates


THIS POSITION REQUIRES A TYPING SPEED OF 50 NET WPM . A VALID TYPING CERTIFICATE ISSUED WITHIN THE PAST 12 MONTHS FROM AN EMPLOYMENT AGENCY OR BUSINESS SCHOOL MUST BE SUBMITTED WITH YOUR APPLICATION . INTERNET TYPING TESTS ARE NOT VALID AND WILL NOT BE CONSIDERED . FOR TYPING CERTIFICATE INSTRUCTIONS , PLEASE COPY AND PASTE THE LINK BELOW . http://www.4cd.edu/career/docs/typing%20test.pdf


Notice: New staff can be positioned at step one which is $four,142 per thirty days. Based mostly on present wage placement tips, all step will increase for which an worker turns into eligible shall happen on July 1st of every fiscal yr. These will increase will happen, on an annual foundation, till the utmost step of $5,047 per 30 days is reached on the wage schedule.


Place Title
Senior Administrative Assistant (DVC Business Workplace)


Location
Diablo Valley College


Posting Quantity
0000908


# of Openings
1


Vary
58


Wage
$four,142 – $5,047


Place Standing
Everlasting


Extra time Standing
Non-Exempt (eligible)


Place
Full-Time


If short-term, employment period:
# of Hours Scheduled Per Week
40


Work Schedule By Day and Work Hours


M – F


eight:00am – 5:00pm


Shift Differential %


# of Months
12


Non-work Durations:
EEO Job Class
Clerical/Secretarial


Worker Group
Categorised


Division
D1002-Business Providers


Place Definition


Underneath path of a supervisor, utilizing appreciable to vital expertise for this collection, present accountable paraprofessional administrative and technical clerical help to assigned giant division or program space; and carry out different associated duties as assigned. Might train practical supervision over assigned decrease degree clerical help personnel, contractors or scholar staff.


Distinguishing Traits


Examples of Duties/Important Features


Duties/important features might embrace, however not be restricted to, the next: Present complicated workflow and workplace coordination of assigned giant division or program space; coordinate complicated logistical help for assigned giant division/packages similar to establishing conferences, reserving rooms, supply of supplies, and so on.; coordinate the event and distribution of division or program supplies, brochures and different written materials; keep and replace net pages for assigned division or packages; present technical and sophisticated administrative help to assigned division or packages and numerous committees, put together agendas, keep data, put together minutes, schedule amenities, and so forth.; reply complicated questions and disseminate info on assigned division or packages to the general public, different schools, and so forth.; help within the implementation of division or program space objectives, goals, methods and work plans; set up schedules and strategies for monitoring administrative actions; implement division/program, school and District insurance policies and procedures; help within the analysis of operations and actions of assigned obligations together with recommending enhancements and modifications; put together numerous complicated studies on operations and actions; take part in finances preparation and administration together with getting ready value estimates for finances suggestions; monitor and management expenditures; put together buy requisitions, order provides and supplies, and keep information and data; be sure that data pertaining to assigned division or packages are correctly maintained; might put together and/or coordinate stories, shows, statistical studies, and different complicated paperwork; proofread for accuracy, right type, content material and correct English utilization; attend conferences and characterize assigned division or program space when required; might keep databases for assigned division or packages; examine complaints and advocate corrective actions as essential to resolve complaints; might journey to different websites and conferences; construct and keep constructive working relationships with co-staff, different District staff and the general public utilizing rules of excellent customer support; performs different associated duties as assigned.


Minimal Qualification-Schooling/Expertise


Equal to the completion of an AA/AS diploma from an accredited school with main course work in enterprise, organizational improvement, public administration, finance or a associated subject. Expertise: Equal to at the least 5 (5) years of progressively accountable full-time clerical and/or administrative work expertise in workplace administration, together with no less than two years performing technical administrative help features. License/Certification: A legitimate Class C California Driver’s License.


Minimal Qualification-Information Of


Strategies, methods and procedures used within the planning, improvement and supply of an administrative program; rules and practices for implementing and directing administrative actions, program finances improvement and monitoring; pertinent District, division, program, native, state and federal legal guidelines, guidelines, laws, insurance policies and procedures; English utilization, spelling, grammar and punctuation; trendy workplace practices and procedures and gear comparable to computer systems and printers; typical trendy workplace pc software program packages akin to phrase processing, spreadsheets, presentation packages and databases; report and presentation writing; rules and practices of report holding, assigning and reviewing the work of others, administrative group and management; enterprise arithmetic and easy statistics.


Minimal Qualification-Talent To


Minimal Qualification-Capability To


Independently carry out assigned administrative duties with velocity and accuracy, talk successfully each orally and in writing in an workplace surroundings; arrange, implement and direct administrative actions; study and perceive all points of the assigned packages; study, precisely interpret and clarify pertinent District, division, program, native, state and federal legal guidelines, guidelines, laws, insurance policies and procedures; analyze work papers, studies and particular tasks; determine and interpret technical and numerical info; observe and drawback-clear up operational and technical points; help within the improvement and monitoring of an assigned division or program price range; develop and advocate insurance policies and procedures associated to assigned operations; develop and advocate objectives and aims in help of assigned division or program mission; successfully function trendy workplace gear together with computer systems and associated software program; sort precisely on a keyboard on the fee of 50 internet phrases per minute; compile complicated info, keep division or program-broad data, and put together quite a lot of reviews; analyze conditions shortly and objectively and decide correct plan of action; plan, arrange and schedule priorities within the division or program workplace; set up and keep efficient working relationships with these contacted in the middle of work.


Fascinating Qualifications


Along with the information, potential, schooling, and expertise listed as minimal qualifications:


Expertise and dedication to working with senior-degree management in supporting the success of a various physique of scholars in a group school surroundings.


Expertise main collaborative efforts to arrange and coordinate complicated tasks and occasions with a number of stakeholders.


Capacity to deal with deadlines and strain balancing flexibility and altering priorities with a dedication to excessive requirements.


Job Open Date:
10/11/2016


Job Shut Date:
11/15/2016


Open Till Crammed
No


Variety Assertion


The Contra Costa Community College District doesn’t discriminate towards any applicant for employment on the idea of race, faith, colour, nationwide origin, ancestry, bodily or psychological incapacity, medical situation, marital standing, age, intercourse, or sexual orientation. This prohibition towards illegal discrimination extends to any one that is perceived to have any of the above traits or who’s related to somebody who has, or who’s perceived to have, any of these traits.


About Us


Concerning the District


The mission of the Contra Costa Community College District is to rework lives by offering excellent studying alternatives that nurture and empower all college students to realize their instructional objectives. The devoted school, categorised professionals and directors within the District are dedicated to core values and motion that promote excellence in studying and equitable scholar success. The District is dedicated to hiring and creating a various employees that understands that cultural variety within the educational setting promotes educational excellence; fosters cultural, racial and human understanding; supplies constructive position fashions for all college students; and creates an inclusive and supportive instructional work setting for its college students, staff, and the group it serves.


Situated in Contra Costa County, within the lovely and numerous San Francisco East Bay space, the District serves the 1 million residents of the County by way of schooling, enterprise partnerships and repair locally. The District first opened its doorways in 1949 and is the second oldest and eighth largest multi-school group school district in California. The District consists of three schools and two facilities; Contra Costa College in San Pablo; Diablo Valley College in Pleasant Hill; Los Medanos College in Pittsburg; and the facilities in Brentwood and San Ramon. The District Workplace situated in downtown Martinez, helps the mission and features of the universities.


As evidenced by the wealthy variety in Contra Costa County, the District enrolls a extremely numerous scholar inhabitants. Serving over 35,00zero college students a time period, in fall 2014 the demographic make-up of the scholars was 11% Black/African American; 16% Asian/Pacific Islander; 30% Hispanic/Latino; 31% White/Caucasian; and 13% Different.


The District actively encourages a various pool of candidates to serve the dynamic scholar inhabitants and work collaboratively with present colleagues which might be equally dynamic and numerous.


Contra Costa College


Contra Costa College is a dynamic, complete group school with a various scholar inhabitants. The establishment has served the communities of West Contra Costa County for greater than 59 years. A lot of the eight,500-plus college students who attend the school come from native communities, however many additionally come from neighboring communities and from nations all through the world. The school provides certificates and diploma packages in 70 areas. It prepares college students for speedy employment and for switch to 4-yr schools and universities. School and employees are proud to be affiliated with an establishment that has a practice of excellence and a status for educating college students to stay and work in a various international setting.


Diablo Valley College


DVC is dedicated to growing scholar success. The school has distinguished itself as one of many nation’s most profitable group schools by providing incomparable switch alternatives and distinctive profession-technical packages. In each Pleasant Hill and San Ramon, a various scholar physique engages with excessive-high quality instruction and help providers designed for excellence and fairness in scholar studying. DVC’s profession-technical packages maintain tempo with rising applied sciences and talent necessities, whereas unparalleled switch packages put together college students to achieve success in 4-yr schools and universities. DVC constantly ranks among the many prime switch pathways to UC Berkeley.


Los Medanos College


Los Medanos College, opened in 1974, is the most recent campus of the Contra Costa Community College District. The school prepares college students to excel and succeed economically, socially and intellectually in an progressive, partaking and supportive studying surroundings. LMC offers high quality packages and state-of-the-artwork amenities to serve the wants of a quickly-rising and altering East County whereas enhancing the standard of lifetime of the various communities it serves. Los Medanos College is understood for its transferable basic schooling program and profession technical packages strongly related with native enterprise and business. The school serves roughly 10,00zero college students.


Worker Advantages:
Insurance coverage: The District presents well being, imaginative and prescient, dental and life insurance for month-to-month categorized staff and managers/supervisors and their eligible dependents. Month-to-month categorised staff and managers/supervisors coated by one other well being medical plan might waive District protection and obtain a month-to-month money stipend.


Retirement: Most staff are members of the PERS (Public Staff Retirement System) with a 2% 55 method. School staff and Educational Managers are members of the STRS (State Academics Retirement System). Police Service employers are members of Security Public Staff Retirement System (2% at 50).


Deferred Compensation: The District provides two elective deferred compensation plans. Eligible staff have a selection of the 457, 403b plans and a number of financial savings and funding choices.


Depart Allowance: The District gives month-to-month eligible categorized staff and managers/supervisors a beneficiant trip and sick depart advantages in addition to 20 paid holidays yearly (which may differ based mostly on size of winter break).


Further Advantages: The District additionally presents month-to-month eligible categorized staff and managers/supervisors instructional reimbursements, worker help packages, a journey help plan, longevity compensation, retiree advantages, worker reductions on well being memberships and a complete wellness program.


Company Store: Native One Categorized positions are inside a collective bargaining unit. Native One staff are required to hitch the union or pay an equal service charge. This can be a one-time initiation payment of $45.00 and month-to-month contributions of 1% of gross pay + $1. The United School positions are additionally inside a collective bargaining unit. United School staff are required to hitch the union or pay an equal service payment. The month-to-month contribution is an company payment of .55 % of gross pay + $2.50.


For additional info relating to advantages eligibility and particulars please seek advice from the next paperwork obtainable on the 4CD web site:


Categorized Staff Native 1 Contract(Article 20-Advantages): http://www.4cd.edu/hr/LocalOneContract/L-1%20Contract%20Extended%202010-2013.pdf


Managers/Supervisors/Confidential Personnel Guide (Part eight-Insurance coverage Advantages): http://www.4cd.edu/gb/policies_procedures/ MANUALS /MSC_08.pdf


ADA Lodging


In conformance with the People with Disabilities Act, requests for affordable lodging could also be made to slever@4cd.edu . For administrative functions, requests have to be made on the time of software.




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